We invite you to join us as an exhibitor at one of the most exciting and engaging higher education technology conferences in Alabama—and possibly in the Southeastern United States! Our three-day event is packed full of learning, collaboration, and networking. We are excited about this conference and the benefits that it will offer to higher education in Alabama. We want this conference to be a success and your sponsorship would be a great help.
Our 2025 Fall Conference will be held on November 12-14, 2025, in Gulf Shores, Alabama.
Who attends the ALBUG Conference?
The Alabama Banner Users Group (ALBUG) consists of higher education professionals across the entire campus. From IT/Technical, Finance, Financial Aid, Human Resources, and Student, ALBUG conference attendees represent all areas of higher education administration.
Benefits of Exhibiting
- Access to a highly-engaged group of higher education professionals focused on using technology to better serve their students
- Networking events to meet current and future clients
- Showcase your products and services in breakout sessions
- Increase brand awareness through marketing opportunities at meals and general sessions
- Full suite of exhibitor tools, including lead generation, through the ALBUG Conference app powered by Whova
ALBUG Conference Sponsorship Opportunities
All conference sponsors will receive the following:
- Mention and thank-you by ALBUG Leadership during opening general session.
- Company logo and sponsor recognition on ALBUG website.
- Company logo and sponsor recognition on signage at conference.
- Access to full suite of exhibitor tools, including lead generation, gamification, interaction with attendees and more, through the ALBUG Conference app powered by Whova.
- Table to display promotional materials in the exhibitor area.
- Complimentary wireless Internet access.
- Complimentary conference registration fees covered for one or two staff members, depending upon sponsorship level. Additional staff registration available at $435 per person.
- Access to all ALBUG conference events, including Wednesday night welcome reception, meals, and sessions for registrations covered by sponsorship fees or individually paid registrations.
- List of conference attendees prior to or after conference upon request.
Sponsorship Levels
| Platinum Sponsorship | $3,000 | Limited to four sponsors
·Five minute opening introduction at the general session or meal ·Company logo on banner in ALBUG Conference mobile app ·Sponsor of either welcome reception, one meal, or one giveaway ·Two breakout sessions will be available to present your company’s product(s) and services ·Complimentary conference registration for two staff members |
| Gold Sponsorship | $2,000 | Limited to four sponsors
·Sponsor of one meal ·Two breakout sessions will be available to present your company’s product(s) and services ·Complimentary conference registration for two staff members |
| Silver Sponsorship | $1,500 | · Sponsor of one snack break (limited to first three silver sponsors)
· Complimentary conference registration for two staff members OR · Sponsor of one snack break (limited to first three silver sponsors) · One breakout session will be available to present your company’s product(s) and services · Complimentary conference registration for one staff member |
| Bronze Sponsorship | $750 |
· Complimentary conference registration for one staff member |
Sponsor Frequently Asked Questions (FAQ)
Where should I mail payments to ALBUG?
Our mailing address for payments is:
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- Alabama Banner Users Group
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- c/o Sheila Washington
- Auburn University at Montgomery
- P.O. Box 244023
- Montgomery, AL 36124-4023
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- When will we be able to setup and tear down our exhibits?
Exhibitors will be able to setup exhibits starting Wednesday, November 13th at 3:00pm. Tear Down should start after the conference ends (approximately noon) on Friday, November 15th.
Will Electricity be available at the exhibitor area?
Yes, ALBUG will provide a 110V AC outlet for each vendor table. Please contact the hotel for additional information.
Will Internet be available at the exhibitor area?
Wireless Internet service will be available throughout the entire conference area.
Can a vendor ship materials to the conference site?
Vendors may ship materials directly to the conference center prior to the conference.
Shipping Address:
The Westin Huntsville
6800 Governors West NW
Huntsville AL 35806
Contact: Ina Christian ichristian@westinhuntsville.com
Incoming Packages: Please send the Westin Huntsville tracking numbers, courier service, number of packages and expected arrival dates.
All packages should be sent no earlier than 5 working days.
Please label all packages with: My Name, Exhibitor Name, Event Name & Date of Event
Outgoing Packages: Please pack & label packages and schedule for pickup.
Hotel does not provide packaging materials nor shipping labels.
All packages to be left at the loading dock.
All outgoing shipment is to be scheduled no later than 3 days after the event.
Should vendors register for the conference?
Separate company attendee registration is not necessary for complimentary conference registration covered by sponsorship package. Please provide attendee information directly to ALBUG for these staff members. Additional staff members ($435 per person) should register for the conference using the link on the sponsor page on the ALBUG website.
Could a vendor attend the Wednesday night reception, sessions, or other meals?
Yes, sponsorship includes access to all conference meals and sessions.
Will Audio/Visual equipment be available for vendor sessions?
Yes, audio/visual equipment (projector/screen and sound system in larger rooms) will be available for use by sponsors for presentations.
What is the cancellation/refund policy for sponsorships?
Cancellations of sponsorships must be requested in writing. All refunds are subject to a $100 processing fee. Cancellations must be received 60 days prior to the start of the conference. No refunds can be processed within 60 days to the start of the conference.